Automated Resume Formatting Saves a Staffing Firm 20+ Hours a Week

Overview

A staffing firm was spending 20+ hours per week manually reformatting candidate resumes into their branded template. Each resume required reading the original, extracting relevant information, scrubbing personal identifiable information, and rebuilding the content in a Word document. This automation reduced that process to under 60 seconds per resume.

The Challenge

• 20+ hours per week spent manually reformatting resumes
• Inconsistent formatting across team members
• PII compliance risk from manual handling
• Bottleneck in candidate submission pipeline

What We Built

• n8n workflow triggered by file upload to a watched folder
• Claude AI extracts and restructures resume content into standardized sections
• Automated PII scrubbing — removes SSN, address, date of birth
• Branded DOCX template generation with consistent formatting
• Processed resumes delivered to output folder, ready for submission

Technologies Used